European Vending & Coffee Service Association (EVA) seeks Office Assistant

European Vending & Coffee Service Association (EVA) <1y Entry Level  Bruxelles, Bruxelles, Belgium 14 Mrz 2019

Job Description

Office Assistant (full-time)

The European Vending & Coffee Service Association (EVA) is a not-for-profit organisation, established in Brussels since 1994.

The EVA promotes the interests of the European vending & coffee service industry vis-à-vis the European Institutions and other stakeholders.

The EVA represents all segments of the vending & coffee service industry: machine and component manufacturers, suppliers of commodities (ingredients, cups, confectionery, soft drinks, etc.) and operators (mostly SMEs, managing the machines on a daily basis: placing, cleaning, filling, maintaining and repairing the machines). Its membership is composed of national associations and individual companies.

The team: 1 Director General, 3 employees

The EVA is looking for a full time Office Assistant

Main tasks
  • Perform routine general administrative tasks;
  • Maintain office publications & press clippings;
  • Welcome guests and telephone switchboard;
  • Manage and dispatch the mail;
  • Prepare and circulate documents to the EVA Committees, especially for the Coin and Banknote Committee meetings;
  • Contribute to smooth IT performance (liaise with the IT company), maintain
  • CRM database;
  • Manage the office and catering supplies;
  • Manage the EVA email box;
  • Assist the EVA staff: format documents, website updates, travel reservations, marketing & communication tasks;
  • Assist in preparing meetings;
  • Support the Head of Admin and Events in organising EVA conferences, workshops, AGMs and trade shows.
  • Report to the Head of Admin and Events
  • Bachelor in Management Assistant (Business/Administration or languages)
  • Excellent practical knowledge of Microsoft Office. Photoshop & InDesign are an asset
  • Very good English (written and spoken), very good French (written and spoken), any other language is a plus
  • Previous experience in marketing and events is an asset
Skills and attitude
  • Excellent presentation and communication skills
  • Ability to integrate into a small team (good team player)
  • Positive attitude
  • Self-starter & proactive
  • Flexible and able to multitask
  • Excellent organisation skills
  • Detail-oriented
  • Sense of confidentiality
  • Willing to learn about and serve the industry
  • Travel may be required 1 or 2 times a year (Europe)
What we offer
  • A competitive salary and fringe benefits package for a junior position (0-3 years’ experience)
  • A well-established trade association representing a growing out-of-home segment
  • A small and highly motivated team
  • A positive and flexible working environment in a nice location (near Avenue Louise and the Bois de la Cambre)

This position is based in Brussels. Employment contract: CDI. The contract is subject to Belgium employee law practices.

Expected start date: ASAP but starting time in June/July could be accepted.

If you think you are the person we are looking for, send us your CV and motivation letter at no later than 04/04/19. Interviews will be organised after 04/04/19. For practical reasons we will only respond to candidates selected for an interview.