UNICRI seeks Programme Assistant (m/f)

United Nations Interregional Crime and Justice Research Institute 5<y Senior Level  Brussel, Brussel, Belgium 15 Okt 2015

Job Description

UNICRI is a United Nations entity established in 1967 to support countries worldwide in preventing crime and facilitating criminal justice.

Crime is a common concern both for governments and citizens across the globe. As crime becomes increasingly internationalized, new forms of crime emerge, and organized crime spreads, national responses and international cooperation are required in the fields of crime prevention and criminal justice. UNICRI supports governments and the international community at large in tackling criminal threats to social peace, development and political stability.

UNICRI is mandated to assist intergovernmental, governmental and non-governmental organizations in formulating and implementing improved policies in the field of crime prevention and criminal justice.

UNICRI seeks

Programme Assistant (m/f)

Responsibilities

Within limits of assigned authority, the incumbent will be responsible for the following duties:

• Provide administrative support to facilitate implementation of project activities, including: ensuring all logistical coordination (in close coordination with counterparts) for workshops, meetings and other events; timely preparation and processing of payments, consistent with UN rules, regulations and guidelines; establishing and maintaining contact with reliable vendors to facilitate procurement and/or purchase of materials related to project implementation, efficient scheduling of meetings, establishing and maintaining an updated database / list of all relevant counterparts, drafting of correspondence to counterparts, including correspondence to high-level officials; facilitating translation of documents; preparing drafts of terms of reference for consultants and facilitating their recruitment; scheduling meetings and appointments on behalf of the Senior Legal Officer (Asset Recovery Advisor), Project Officer (Financial Sector Expert), as well as any other UNICRI staff who may be on mission in Brussels.
• Establish and maintain efficient filing system (both electronic and physical) to ensure rapid retrieval and efficient use of information gathered through the project; conduct reference searches upon request; conduct basic research on assigned issues using existing legal files and alternative sources (e.g. computer-assisted searches using internet and diverse databases).
• Prepare draft press releases and/or other visibility documents related to the project’s implementation; ensuring that updated information on the project’s implementation is, once approved, timely and appropriately disseminated; ensure the basic security of all documentation and information gathered through the project.
• Carry out other general administrative and office support services; process, draft, edit, proofread and finalize for signature/approval a variety of correspondence and other communications and legal documents; review, record, distribute and/or process all mail and other documents; follow-up on impending actions.
• Other duties as assigned by the Senior Legal Officer (Asset Recovery Advisor) and the Project Officer (Financial Sector Expert).

Competencies

Professionalism: Has demonstrated knowledge of United Nations organizational financial, human resources and/or administrative guidelines. Has knowledge of UNICRI’s mandates. Has demonstrated organizational skills, including in particular logistical organization of events and training. Shows tact and discretion in dealing with confidential matters and materials. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.

Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Education

High school diploma or equivalent is required. Must have passed the United Nations Administrative Support Assessment Test (ASAT) or the Global General Service Test (GGST) at Headquarters or an equivalent locally administered test at Offices Away from Headquarters.

Work Experience

A minimum of five years of relevant working experience in the field of administrative programme/project support, including several years of relevant experience of administrative and logistical assistance is required. Relevant working experience in the field of crime prevention or other justice-related projects is highly desirable. Previous experience in the United Nations Common System or in similar large organizations is an advantage. Knowledge of/and or experience with entities within the European Union is also an advantage.

Languages

English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English and French i.e. oral and written proficiency is required. Knowledge of Arabic is an asset. Knowledge of another official United Nations language is an advantage.

Assessment Method

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

United Nations Considerations

The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations – Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.

Apply until October 31, 2015 through: https://inspira.un.org/

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