Security Officer (m/f/d)
FRONTEX – European Border and Coast Guard Agency is looking for a
Security Officer – Secretary to the EUROSUR Security Accreditation Board (m/f/d)
Reference number: RCT-2021-00051
Starting date: December 2021 (desired)
Closing date for applications: (MIDDAY) 18 October 2021 at 12:00 h3, Warsaw local time
The European Border and Coast Guard Agency (Frontex) has been established under the European Border and Coast Guard Regulation4. The agency was created on the foundations of the European Agency for the Management of Operational Cooperation at the External Borders of the Member States of the European Union (established under Council Regulation (EC) No 2007/2004), which has been coordinating operational activities at the EU external border since 2005.
Frontex is located in Warsaw, Poland, and is in the process of significantly increasing the size of its staff to 2,000 to meet its expanding tasks.
The new European Border and Coast Guard Regulation provides for the establishment of a European Border and Coast Guard Standing Corps, which will consist of up to 10,000 operational staff by 2027, and will be deployed along the external land, sea and air borders of the European Union and the Schengen Area.
With the establishment of the Standing Corps – the first European law enforcement uniformed corps – Frontex offers a unique, pioneering opportunity to form part of the EU’s operational arm for European integrated border management. The establishment and operations of the Standing Corps gives raise to various novel legal challenges and risks. The selected applicant will have a chance to significantly contribute to the application of the EU law in this area by developing creative legal solutions in cooperation with internal and external partners.
The Agency’s key tasks include:
- Operational and technical assistance to the EU member states at their external borders by coordinating joint border control operations including deployment of vessels, aircraft and other equipment and border and coast guards from EU countries;
- Coordination of border surveillance and law enforcement activities being part of maritime security in cooperation with national authorities and EU agencies such as Europol, EMSA and EFCA;
- Situation monitoring of EU’s external borders and risk analysis of all aspects of border and coast guard management, including assessment of the EU Member States’ border control authorities’ ability to face migratory pressure and different challenges at their external borders;
- Assisting Member States in returning nationals of non-EU countries who do not have the right to remain on the territory of the EU;
- Development of training programmes for European border and coast guards;
- Monitoring new technological developments in the field of border control and acting as an interface between research institutions, industry and national border and coast guard authorities;
- Cooperation with EU and international organisations in the area of border and coast guard management, security, and prevention of cross-border crime (including terrorism);
- Assist non-EU countries in the context of technical and operational cooperation on border management including return of non-EU nationals, in the framework of the EU external relations policy.
For more information, please refer to our website: http://www.frontex.europa.eu/.
2. THE SECURITY UNIT
The Security Unit is part of the Financial, Digital and Security Division and is specifically responsible for developing, enforcing and managing physical, personnel and Communication & Information Systems (CIS) security, supervision on handling of European Union Classified Information (EUCI) as well as carrying out corporate services including facility management and front line services.
Main tasks of the Security Sector:
- Providing horizontal security services, advice and assessment to internal and external stakeholders;
- Ensuring efficient and timely protection for all the Frontex staff members including all categories of European standing corps, visitors and contractors and visitors as well as the Frontex assets and information;
- Providing recommendations and expertise to support the function of a Frontex Security Authority;
- Cooperating with the EUROSUR Security Accreditation Board, in particular on the accreditation of classified Communication and Information Systems (CIS);
- Ensuring correct implementation of security and non-operational safety standards;
- Conducting security inquiries;
- Protecting Frontex premises with the Frontex guard service;
- Providing assurance of liability and trustworthiness of staff, visitors and contractors via a personnel security management program, performing vetting and background checks for staff accessing EUCI;
- Providing duty of care of staff on duty outside the Headquarters without prejudice to the responsibilities of the Deployment Management Division in regard to the duty of care for the standing corps;
- Ensuring secure handling of European Union Classified Information (EUCI);
- Implementing trainings and awareness sessions on security, non-operational safety and handling of EUCI;
- Ensuring correct use of classified Communication and Information Systems (CIS), including insurance and implementation of the classified CIS security accreditation policy;
- Ensuring implementation and execution of the function of Local Informatics Security Officer (LISO) as per relevant security standards;
- Developing and performing security breach drill program;
- Conducting Security Analysis and Security Risk Assessments;
- Cooperating with EU agencies and institutions, national and European or international law enforcement or military agencies, organisations and bodies in the field of security.
3. DUTIES AND RESPONSIBILITIES LINKED TO THE POSITION
The Security Officer – Secretary to the EUROSUR Security Accreditation Board is responsible for organising and providing the expertise administrative support to the EUROSUR Security Accreditation Board. The EUROSUR Security Accreditation Board is the security accreditation authority for EUROSUR, established within the Agency as an independent body performing the security accreditation activities related to EUROSUR.
The Security Officer – Secretary to the EUROSUR Security Accreditation Board is accountable to the Frontex Security Authority, reporting on his daily work to the Head of Unit under the supervision of the Head of Security Sector, with the exception of tasks as the Secretary to the Security Accreditation Board, where the incumbent reports to the Chair of the EUROSUR Security Accreditation Board.
The main duties, apart from performing tasks of Secretary to the EUROSUR Security Accreditation Board related to this position are:
- Provide strategic advice in security matters allowing Frontex to operate in a secure environment;
- Monitor the correct implementation of Frontex’s security rules and standards;
- Monitor and implement relevant European and International corporate security standards;
- Monitor and implement relevant European and International ISO IEC 27000 quality standards;
- Develop and ensure a corporate security risk management programme.
4. QUALIFICATIONS AND EXPERIENCE REQUIRED
4.1. Eligibility criteria
To be eligible, an applicant shall:
- Possess a level of education which corresponds to completed university studies attested by a diploma when the normal period of university education is four years or more (of full-time education);
Possess a level of education which corresponds to completed university studies attested by a diploma followed by at least one year full-time professional experience, when the normal period of university education is at least three years (of full-time education);
Only qualifications that have been awarded in EU Member States or that are subject to the equivalence certificates issued by the authorities in EU Member States shall be taken into consideration.
Only the required education will be taken into account.
- b) Possess (by the closing date for applications) at least 12 years of proven full-time professional experience in positions corresponding to the nature of duties of the vacant post acquired after the diploma was awarded and (at the same time) after the condition(s) described in criterion a) above are fulfilled;
Professional experience will be taken into account after the award of the minimum qualification certifying the completion of the level of studies required above in the criterion a). Only duly documented professional activity is taken into account.
ANY GIVEN PERIOD OF STUDIES OR PROFESSIONAL EXPERIENCE MAY BE COUNTED ONLY ONCE. In order to be calculated as eligible, years of studies or professional experience to be taken into account shall not overlap with other periods of studies or professional experience, e.g. if the applicant had a fulltime job and did freelance consultancy work in the evenings and weekends, the days spent on the latter will not be added to the period. In case of part-time work the professional experience will be calculated pro-rata in line with the workload stated by the applicant. Compulsory military service or equivalent civilian service accomplished after achieving the minimum qualification stated in the first two bullet points shall be taken into consideration as professional experience if the official documentation is provided.
- Produce evidence of thorough knowledge of one of the languages of the European Union and of satisfactory knowledge of another language of the European Union to the extent necessary for the performance of the duties (Common European Framework of Reference for Languages: B2 level);
- Be a citizen of one of the Member States of the European Union or the Schengen Associated Countries and enjoy full rights as its citizen;
- Have fulfilled any obligations imposed on him/her by the laws of the country of citizenship concerning military service.
4.2. Selection criteria
Suitability of applicants will be assessed against the following criteria in different steps of the selection procedure. Certain criteria will be assessed/scored only for shortlisted applicants during interviews (and or tests):
- At least 8 years of professional working experience in corporate security-related specialised administrative support;
- Serving for at least 5 years for the National Security Agency or working experience of as a Security Officer within the European or international environment;
- Working experience in and ability to implement corporate security standards and general quality standards;
- Experience in management of European Union Classified Information and Sensitive Non-classified Information and contribution to the establishment of the classified systems for their administration;
- Training in the area of security and quality standards confirmed by a certificate issued by a recognised institution (e.g. ISO/IEC 27000, CISSP5);
- Knowledge of security accreditation procedures;
- Working experience in cooperation with the European Union agencies or institutions.
Besides, the following attributes would be considered advantageous:
- Working experience within a law enforcement, intelligence or security organisation;
- Working experience with communication and information systems (CIS);
- Completed studies or certification in corporate security and safety standards, methodology and its application;
- Sound financial management.
Personal qualities and competences:
- Excellent organisational skills specifically around administrative, resource management and events management tasks;
- Ability to collect and analyse information, solve problems and make decisions;
- Excellent interpersonal and communication skills in English (ability to communicate clearly and precisely to different audiences both orally and in writing);
- Capability to arrange and prioritise work autonomously, including the ability to cope with stress in relation to demanding and multiple tasks, heavy workload and time pressure in order to deliver results within tight deadlines;
- Strong sense of initiative, responsibility and commitment; a pro-active, result and customer service – oriented work ethic;
- Ability to work independently as well as to cooperate effectively within a diverse team in an international and multicultural environment (good team-working & team-building skills);
- Discretion and ability to work in an environment that requires high level of confidentiality;
- Competent user of Microsoft Office applications (e.g. MS Word, Excel, Access, PowerPoint and Outlook), MS Teams, CICSO Webex and the internet.
Frontex applies an equal opportunities policy and accepts applications without distinction on grounds of age, race, political, philosophical or religious conviction, sex or sexual orientation and regardless of disabilities, marital status or family situation.
The recruitment procedure includes the following steps:
- After registration, each application is checked in order to verify whether it meets the eligibility criteria;
- All the eligible applications are evaluated by an appointed Selection Committee based on a combination of certain selection criteria defined in the vacancy notice (some criteria will be assessed/scored only for shortlisted applicants during interviews and/or tests). Certain selection criteria may be assessed/scored jointly and some criteria may be assessed/scored in two or more steps of the recruitment procedure;
- Best-qualified applicants who obtain the highest number of points within the application evaluation and who are matching best the evaluated selection criteria will be shortlisted and invited for a competency test and an interview; the names of the members of the Selection Committee will be disclosed to the applicants invited for the test and interview. Only shortlisted applicants will be contacted;
- The test and interview will be conducted in English. At least one part of the written test will be assessed based on anonymized answers. To properly assess the specific knowledge and experience, the qualifying written test will also be compulsory for internal applicants interested in an internal mobility and for applicants from other EU Agencies interested in an inter-agency mobility;
- During the interviews and tests, the Selection Committee will examine the profiles of shortlisted applicants and assess their relevancy for the post in question. Certain selection criteria may be assessed/scored jointly and some criteria may be assessed/scored in two or more steps of the recruitment procedure;
- As a result of the interview and test, the Selection Committee will recommend the most suitable applicant(s) for the post in question to the Executive Director of Frontex. An additional interview with the Executive Director and/or another relevant manager may be arranged before the Executive Director makes his proposal on the best suited applicant(s) to the Management Board;
- Suitable external applicants will be proposed for a reserve list, which may also be used to fill similar vacant posts depending on the needs of Frontex. This reserve list will be valid for 2 years (the validity period may be extended). Applicants should note that the placement on the reserve list does not guarantee an employment offer;
- Each interviewed applicant will be notified in writing on the outcome of his/her application.
The work and deliberations of the Selection Committee are strictly confidential and any contact of an applicant with its members is absolutely forbidden.
Applicants may be requested to present, at any stage of the selection, documents which will support the information contained in their application form such as originals of their diploma(s), evidence of professional experience clearly indicating the starting, finishing dates and scope of work and workload. Failure to provide such an evidence may lead to disqualification of the respective part of the application.
Note: It is required to upload the digital application form saved in its original electronic dynamic PDF format (not scanned). Do not use any e-mail communication to submit your application (for exceptional circumstances see point 6 below) – such an application will be automatically disregarded and will not be recorded and further processed.
Frontex Application Form is to be downloaded (as a dynamic PDF form) from Frontex website under the link provided next to the Reference Number of the post. This digital application form is specifically created only for this selection procedure (and shall not be reused for another procedure).
The Frontex Application Form must:
- Be opened in a PDF reader in a MS Windows equipped computer – the recommended version of the PDF reader is Adobe Acrobat Reader DC (version 2021.001.20155. You may download a free version here: https://get.adobe.com/uk/reader/);
- Not be manipulated or altered. The form is digitally signed and protected against any manipulation or changes. Therefore, applicants shall not try to manipulate and/or alter it – in such a case the digital signature will disappear and the application form will become invalid for subsequent processing resulting in an automatic rejection of such submission;
- Be completed in English. Fields, where you may enter your input, are highlighted in light blue colour. Fields marked with an asterisk (*) indicate a required input. You should be concise, the space for your input is limited by the size of the text boxes;
- Be saved and named as follows: ‘SURNAME_RCT-2021-00051;
- Be submitted to Frontex – after saving – by uploading it to this URL link
- In case you have technical issues with filling/saving/uploading your electronic application form, you may write to us (in advance of the closing date for submission of applications) at firstname.lastname@example.org.
In case you submit more than one application for this procedure, Frontex will only assess the latest one and will automatically disregard all your previous applications.
If at any stage of the selection procedure it is established that any of the requested information provided by an applicant is false or misleading, the applicant in question will be disqualified.
Applicants shortlisted for an interview will be requested to supply documentary evidence in support of the statements made in the application. Do not, however, attach any supporting or supplementary documentation with your application until you have been asked to do so by Frontex.
Incomplete applications, applications uploaded after the deadline, sent by e-mail or applications using inappropriate or altered/manipulated application forms will be automatically disregarded by the system and will not be processed further.
Due to the large volume of applications, Frontex regrets that only applicants invited for the test and interview will be notified about the outcomes. The status of the recruitment procedure is to be found on Frontex website.
Due to high volume of selection procedures handled by Frontex, the period between the closing date for the submission of applications and the final shortlisting of applicants for an interview may take more than two months.
Please don’t forget to mention politjobs.eu in your application!